IMAP "$Important" Keyword and "\Important" Special-Use Attribute

Internet Engineering Task Force (IETF)                     B. Leiba, Ed.
Request for Comments: 8457                           Huawei Technologies
Category: Standards Track                                 September 2018
ISSN: 2070-1721


    IMAP "$Important" Keyword and "\Important" Special-Use Attribute

Abstract

   RFC 6154 created an IMAP special-use LIST extension and defined an
   initial set of attributes.  This document defines a new attribute,
   "\Important", and establishes a new IANA registry for IMAP folder
   attributes, which include the attributes defined in RFCs 5258, 3501,
   and 6154.  This document also defines a new IMAP keyword,
   "$Important", and registers it in the registry defined in RFC 5788.

Status of This Memo

   This is an Internet Standards Track document.

   This document is a product of the Internet Engineering Task Force
   (IETF).  It represents the consensus of the IETF community.  It has
   received public review and has been approved for publication by the
   Internet Engineering Steering Group (IESG).  Further information on
   Internet Standards is available in Section 2 of RFC 7841.

   Information about the current status of this document, any errata,
   and how to provide feedback on it may be obtained at
   https://www.rfc-editor.org/info/rfc8457.

Copyright Notice

   Copyright (c) 2018 IETF Trust and the persons identified as the
   document authors.  All rights reserved.

   This document is subject to BCP 78 and the IETF Trust's Legal
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   described in the Simplified BSD License.

Table of Contents

   1.  Introduction  . . . . . . . . . . . . . . . . . . . . . . . .   2
   1.1.  Conventions Used in This Document . . . . . . . . . . . . .   3
   2.  Definition of the "$Important" Message Keyword  . . . . . . .   3
   3.  Definition of the 'Important' Mailbox Attribute . . . . . . .   3
   3.1.  Formal Syntax . . . . . . . . . . . . . . . . . . . . . . .   4
   3.2.  Examples  . . . . . . . . . . . . . . . . . . . . . . . . .   4
   3.2.1.  Example of a LIST Response  . . . . . . . . . . . . . . .   4
   3.2.2.  Examples of Creating a New Mailbox Using "\Important" . .   4
   4.  Implementation Notes  . . . . . . . . . . . . . . . . . . . .   5
   5.  Security Considerations . . . . . . . . . . . . . . . . . . .   5
   6.  IANA Considerations . . . . . . . . . . . . . . . . . . . . .   6
   6.1.  Registration of the "$Important" Keyword  . . . . . . . . .   6
   6.2.  Creation of the IMAP Mailbox Name Attributes Registry . . .   7
   6.2.1.  Instructions to the Designated Expert . . . . . . . . . .   8
   6.3.  Initial Entries for the IMAP Mailbox Name Attributes
         Registry  . . . . . . . . . . . . . . . . . . . . . . . . .   9
   7.  References  . . . . . . . . . . . . . . . . . . . . . . . . .  10
   7.1.  Normative References  . . . . . . . . . . . . . . . . . . .  10
   7.2.  Informative References  . . . . . . . . . . . . . . . . . .  10
   Contributors  . . . . . . . . . . . . . . . . . . . . . . . . . .  11
   Author's Address  . . . . . . . . . . . . . . . . . . . . . . . .  11

1.  Introduction

   The Internet Message Access Protocol (IMAP) specification [RFC3501]
   defines the use of message keywords, and an "IMAP Keywords" registry
   is created in [RFC5788].  [RFC6154] defines an extension to the IMAP
   LIST command for special-use mailboxes.  The extension allows servers
   to provide extra information (attributes) about the purpose of a
   mailbox and defines an initial set of special-use attributes.

   This document does the following:

   o  defines a new message keyword, "$Important", to apply to messages
      that are considered important for the user by some externally
      defined criteria;

   o  registers the "$Important" keyword in the "IMAP Keywords"
      registry;

   o  defines a new special-use attribute, "\Important", to designate a
      mailbox that will hold messages that are considered important for
      the user by some externally defined criteria; and
   o  creates a registry for IMAP mailbox attributes and registers the
      new attribute and those defined in [RFC5258], [RFC3501], and
      [RFC6154].

1.1.  Conventions Used in This Document

   In the examples used in this document, "C:" indicates lines sent by a
   client that is connected to a server, and "S:" indicates lines sent
   by the server to the client.

2.  Definition of the "$Important" Message Keyword

   The "$Important" keyword is a signal that a message is likely
   important to the user.  The keyword is generally expected to be set
   automatically by the system based on available signals (such as who
   the message is from, who else the message is addressed to, evaluation
   of the subject or content, or other heuristics).  While the keyword
   also can be set by the user, that is not expected to be the primary
   usage.

   This is distinct from the "\Flagged" system flag in two ways:

   1.  "$Important" carries a meaning of general importance, as opposed
       to follow-up or urgency.  It is meant to be used for a form of
       triage, with "\Flagged" remaining as a designation of special
       attention, need for follow-up, or time sensitivity.  In
       particular, the sense of "$Important" is that other messages that
       are "like this one" according to some server-applied heuristics
       will also be considered "$Important".

   2.  The setting of "$Important" is expected to be based at least
       partly on heuristics (generally set automatically by the server),
       whereas "\Flagged" is only intended to be set by the user with
       some sort of "flag this message" or "put a star on this message"
       interface.

3.  Definition of the 'Important' Mailbox Attribute

   The "\Important" mailbox attribute is a signal that the mailbox
   contains messages that are likely important to the user.  In an
   implementation that also supports the "$Important" keyword, this
   special use is likely to represent a virtual mailbox collecting
   messages (from other mailboxes) that are marked with the "$Important"
   keyword.  In other implementations, the system might automatically
   put messages there based on the same sorts of heuristics that are
   noted for the "$Important" keyword (see Section 2).  The distinctions
   between "\Important" and "\Flagged" for mailboxes are similar to
   those between "$Important" and "\Flagged" for messages.

3.1.  Formal Syntax

   The following syntax specification adds to the one in Section 6 of
   [RFC6154] using Augmented Backus-Naur Form (ABNF) as described in
   [RFC5234].  Be sure to see the ABNF notes at the beginning of
   Section 9 of [RFC3501].

       use-attr      =/  "\Important"

3.2.  Examples

3.2.1.  Example of a LIST Response

   In the following example, the mailbox called "Important Messages" is
   the one designated with the "\Important" attribute.

      C: t1 LIST "" "Imp*"
      S: * LIST (\HasNoChildren \Important) "/" "Important Messages"
      S: * LIST (\HasNoChildren) "/" "Imported Wine"
      S: t1 OK Success

3.2.2.  Examples of Creating a New Mailbox Using "\Important"

   In the following example, the mailbox called "Important Messages" is
   created with the "\Important" attribute on a server that advertises
   the "CREATE-SPECIAL-USE" capability string.

      C: t1 CREATE "Important Messages" (USE (\Important))
      S: t1 OK Mailbox created

   The following example is similar to the previous one, but the server
   is not able to assign the "\Important" attribute to the new mailbox.

      C: t1 CREATE "Important Messages" (USE (\Important))
      S: t1 NO [USEATTR] An \Important mailbox already exists

   The following example is similar to the previous one, but the server
   does not support this extension.

      C: t1 CREATE "Important Messages" (USE (\Important))
      S: t1 NO [USEATTR] Mailbox not created; unsupported use \Important

   In both of the failure-mode examples, the "USEATTR" response code
   lets the client know that the problem is in the "USE" parameters.
   Note that the same response code is given in both cases, and the
   human-readable text is the only way to tell the difference.  That
   text is not parsable by the client (it can only be logged and/or
   reported to the user).

4.  Implementation Notes

   This section is non-normative and is intended to describe the
   intended (and current as of this publication) usage of "$Important"
   in contrast with "\Flagged" on a message.

   On the server:

   o  "\Flagged" is set or cleared in response to an explicit command
      from the client.

   o  "$Important" is set via a heuristic process performed by the
      server and usually involves analysis of header fields, what
      mailbox the message is filed in, perhaps message content,
      attachments, and such.  It may then be set or cleared in response
      to an explicit command from the client, and the server may use
      that to adjust the heuristics in the future.  It's also possible
      that the server will re-evaluate this and make a message
      "$Important" later if the user accesses the message frequently,
      for example.

   On the client:

   o  Typically, an icon such as a flag or a star (or an indication,
      such as red or bold text) is associated with "\Flagged", and the
      UI provides a way for the user to turn that icon or indication on
      or off.  Manipulation of this results in a command to the server.

   o  Typically, a lesser indication is used for "$Important".  The
      client might or might not provide the user with a way to
      manipulate it.  If it does, manipulation results in a command to
      the server.

5.  Security Considerations

   The security considerations in Section 7 of [RFC6154] apply equally
   to this extension, in particular, "Conveying special-use information
   to a client exposes a small bit of extra information that could be of
   value to an attacker."  Moreover, identifying important messages or a
   place where important messages are kept could give an attacker a
   strategic starting point.  If the algorithm by which messages are
   determined to be important is well known, still more information is
   exposed -- perhaps, for example, there is an implication that the
   senders of these messages are particularly significant to the mailbox
   owner, and perhaps that is information that should not be made
   public.

   As noted in RFC 6154, it is wise to protect the IMAP channel from
   passive eavesdropping and to defend against unauthorized discernment
   of the identity of a user's "\Important" mailbox or of a user's
   "$Important" messages.  See Section 11 of [RFC3501] for security
   considerations about using the IMAP STARTTLS command to protect the
   IMAP channel.

6.  IANA Considerations

   IANA has completed three actions, which are specified in the sections
   below:

   1.  registration of the "$Important" keyword;

   2.  creation of a new "IMAP Mailbox Name Attributes" registry; and

   3.  registration of initial entries in the "IMAP Mailbox Name
       Attributes" registry.

6.1.  Registration of the "$Important" Keyword

   IANA has registered the "$Important" keyword in the "IMAP Keywords"
   registry, as follows, using the template in [RFC5788].

   IMAP keyword name:  $Important

   Purpose (description):  The "$Important" keyword is a signal that a
         message is likely important to the user.

   Private or Shared on a server:  PRIVATE

   Is it an advisory keyword or may it cause an automatic action:
         Advisory (but see the reference for details).

   When/by whom the keyword is set/cleared:  The keyword can be set by
         the user, or automatically by the system based on available
         signals (such as who the message is from, who else the message
         is addressed to, evaluation of the subject or content, or other
         heuristics).

   Related keywords:  None (see the reference for the related mailbox
         name attribute).

   Related IMAP capabilities:  None.

   Security considerations:  See Section 5 of RFC 8457.

   Published specification:  RFC 8457
   Person & email address to contact for further information:
         IETF Applications and Real-Time Area <art@ietf.org>

   Intended usage:  COMMON

   Owner/Change controller:  IESG

   Note: None.

6.2.  Creation of the IMAP Mailbox Name Attributes Registry

   IANA has created a new registry in the group "Internet Message Access
   Protocol (IMAP)".  It is called "IMAP Mailbox Name Attributes", and
   it has two references: "RFC 3501, Section 7.2.2", and "RFC 8457,
   Section 6".  This registry will be shared with the JSON Meta
   Application Protocol (JMAP) for Mail [JMAP-MAIL].

   The registry entries contain the following fields:

   1.  Attribute Name
   2.  Description
   3.  Reference
   4.  Usage Notes

   IANA keeps this list in alphabetical order by Attribute Name, which
   is registered without the initial backslash ("\").  The names are
   generally registered with initial capital letters but are treated as
   case-insensitive US-ASCII strings.

   The "Usage Notes" field is free-form US-ASCII text that will normally
   be empty (and is empty if it's not specified in the registration
   request).  It is intended to hold things such as "not used by JMAP"
   and "JMAP only".  The field is for human use, and there is no need
   for a registry of strings that may appear here.

   The registration policy for the new registry is listed as "IETF
   Review" or "Expert Review" [RFC8126], and new registrations will be
   accepted in one of two ways:

   1.  For registrations requested in an IETF consensus document, the
       registration policy will be IETF Review, and the request will be
       made in the IANA Considerations section of the document, which
       gives the requested values for each of the fields.

   2.  For other registrations, the policy will be Expert Review policy
       (see Section 6.2.1), and the request will be made by sending
       email to IANA asking for a new IMAP Mailbox Name Attribute and
       giving the requested values for each of the fields.  While a
       formal specification is not required, the reference document
       should provide a description of the proposed attribute sufficient
       for building interoperable implementations.  An Informational RFC
       (submitted, for example, through the IETF or Independent stream)
       is a fine way to publish a reference document (see also
       Section 6.2.1).

6.2.1.  Instructions to the Designated Expert

   The expert reviewer, who will be designated by the IESG, is expected
   to provide only a general review of the requested registration,
   checking that the reference and description are adequate for
   understanding the intent of the registered attribute.  Efforts should
   also be made to generalize the intent of an attribute so that
   multiple implementations with the same requirements may reuse
   existing attributes.  Except for this check, this is intended to be
   very close to a first come first served policy, and the expert should
   not block serious registration requests with a reasonable reference.
   The reference may be to any form of documentation, including a web
   page, but consideration should be given to providing one that is
   expected to be long-lived and stable.

6.3.  Initial Entries for the IMAP Mailbox Name Attributes Registry

   The registry initially contains these entries:

   +===============+===================================+===========+
   | Attribute     | Description                       | Reference |
   | Name          |                                   |           |
   +===============+===================================+===========+
   | All           | All messages                      | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Archive       | Archived messages                 | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Drafts        | Messages that are working drafts  | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Flagged       | Messages with the \Flagged flag   | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | HasChildren   | Has accessible child mailboxes    | [RFC5258] | *
   +---------------+-----------------------------------+-----------+
   | HasNoChildren | Has no accessible child mailboxes | [RFC5258] | *
   +---------------+-----------------------------------+-----------+
   | Important     | Messages deemed important to user |  RFC 8457 |
   +---------------+-----------------------------------+-----------+
   | Junk          | Messages identified as Spam/Junk  | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Marked        | Server has marked the mailbox as  | [RFC3501] | *
   |               | "interesting"                     |           |
   +---------------+-----------------------------------+-----------+
   | NoInferiors   | No hierarchy under this name      | [RFC3501] | *
   +---------------+-----------------------------------+-----------+
   | NonExistent   | The mailbox name doesn't actually | [RFC5258] | *
   |               | exist                             |           |
   +---------------+-----------------------------------+-----------+
   | Noselect      | The mailbox is not selectable     | [RFC3501] | *
   +---------------+-----------------------------------+-----------+
   | Remote        | The mailbox exists on a remote    | [RFC5258] | *
   |               | server                            |           |
   +---------------+-----------------------------------+-----------+
   | Sent          | Sent mail                         | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Subscribed    | The mailbox is subscribed to      | [RFC5258] |
   +---------------+-----------------------------------+-----------+
   | Trash         | Messages the user has discarded   | [RFC6154] |
   +---------------+-----------------------------------+-----------+
   | Unmarked      | No new messages since last select | [RFC3501] | *
   +===============+===================================+===========+

   The rows marked with "*" at the end have their Usage Notes field set
   to "not used by JMAP".

7.  References

7.1.  Normative References

   [RFC3501]  Crispin, M., "INTERNET MESSAGE ACCESS PROTOCOL - VERSION
              4rev1", RFC 3501, DOI 10.17487/RFC3501, March 2003,
              <https://www.rfc-editor.org/info/rfc3501>.

   [RFC5234]  Crocker, D., Ed. and P. Overell, "Augmented BNF for Syntax
              Specifications: ABNF", STD 68, RFC 5234,
              DOI 10.17487/RFC5234, January 2008,
              <https://www.rfc-editor.org/info/rfc5234>.

   [RFC6154]  Leiba, B. and J. Nicolson, "IMAP LIST Extension for
              Special-Use Mailboxes", RFC 6154, DOI 10.17487/RFC6154,
              March 2011, <https://www.rfc-editor.org/info/rfc6154>.

   [RFC8126]  Cotton, M., Leiba, B., and T. Narten, "Guidelines for
              Writing an IANA Considerations Section in RFCs", BCP 26,
              RFC 8126, DOI 10.17487/RFC8126, June 2017,
              <https://www.rfc-editor.org/info/rfc8126>.

7.2.  Informative References

   [JMAP-MAIL]
              Jenkins, N. and C. Newman, "JMAP for Mail", Work in
              Progress, draft-ietf-jmap-mail-07, August 2018.

   [RFC5258]  Leiba, B. and A. Melnikov, "Internet Message Access
              Protocol version 4 - LIST Command Extensions", RFC 5258,
              DOI 10.17487/RFC5258, June 2008,
              <https://www.rfc-editor.org/info/rfc5258>.

   [RFC5788]  Melnikov, A. and D. Cridland, "IMAP4 Keyword Registry",
              RFC 5788, DOI 10.17487/RFC5788, March 2010,
              <https://www.rfc-editor.org/info/rfc5788>.

Contributors

   The following author was an original contributor to this document in
   addition to the editor.

   Eric "Iceman"
   Google
   Email: iceman@google.com

Author's Address

   Barry Leiba (editor)
   Huawei Technologies

   Phone: +1 646 827 0648
   Email: barryleiba@computer.org
   URI:   http://internetmessagingtechnology.org/