CCG Appointments: Appointment Procedures for the IETF Representatives to the Community Coordination Group (CCG)
How the IAB picks, removes and reports on the IETF's three seats on the group that advises on IANA trademarks and domain names.
Housley, R., "Appointment Procedures for the IETF Representatives to the Community Coordination Group (CCG)", RFC 8090, DOI 10.17487/RFC8090, February 2017, <https://www.rfc-editor.org/info/rfc8090>.
@misc{rfc8090,
series = {Request for Comments},
number = 8090,
howpublished = {RFC 8090},
publisher = {RFC Editor},
doi = {10.17487/RFC8090},
url = {https://www.rfc-editor.org/info/rfc8090},
author = {R. Housley},
title = {{Appointment Procedures for the IETF Representatives to the Community Coordination Group (CCG)}},
pagetotal = 7,
year = 2017,
month = feb,
} RFC text
Contents
Internet Architecture Board (IAB) R. Housley
Request for Comments: 8090 Vigil Security
Category: Informational February 2017
ISSN: 2070-1721
Appointment Procedures for the IETF Representatives to the
Community Coordination Group (CCG)
Abstract
This document outlines the procedures by which the IETF makes
appointments to the Community Coordination Group (CCG), which
provides advice and guidance to the IETF Trust in matters related to
the IANA trademarks and the IANA domain names.
Status of This Memo
This document is not an Internet Standards Track specification; it is
published for informational purposes.
This document is a product of the Internet Architecture Board (IAB)
and represents information that the IAB has deemed valuable to
provide for permanent record. It represents the consensus of the
Internet Architecture Board (IAB). Documents approved for
publication by the IAB are not a candidate for any level of Internet
Standard; see Section 2 of RFC 7841
Information about the current status of this document, any errata,
and how to provide feedback on it may be obtained at
http://www.rfc-editor.org/info/rfc8090.
Copyright Notice
Copyright (c) 2017 IETF Trust and the persons identified as the
document authors. All rights reserved.
This document is subject to BCP 78 and the IETF Trust's Legal
Provisions Relating to IETF Documents
(http://trustee.ietf.org/license-info) in effect on the date of
publication of this document. Please review these documents
carefully, as they describe your rights and restrictions with respect
to this document.
Table of Contents
1. Introduction ................................................... 2
2. Desirable Qualifications for CCG Representatives ............... 3
3. CCG Representative Selection Procedures ........................ 3
3.1. Duration of Appointment ................................... 3
3.2. Nominations and Eligibility ............................... 3
3.3. Selection ................................................. 4
4. CCG Representative Removal Procedures .......................... 4
5. CCG Representative Co-Chair Selection Procedures ............... 5
6. Initial Appointments ........................................... 5
7. Reporting by the CCG Representatives to the IAB ................ 5
8. IANA Considerations ............................................ 6
9. Security Considerations ........................................ 6
10. Informative References ........................................ 6
IAB Members at the Time of Approval ............................... 6
Acknowledgements .................................................. 7
Author's Address .................................................. 7
1. Introduction
The "IANA IPR Community Agreement" [1] was one of the many documents
that was part of the IANA Stewardship Transition. It calls for the
creation of the Community Coordination Group (CCG) to provide
guidance and advice to the IETF Trust regarding the stewardship of
the IANA Intellectual Property, which is the IANA trademarks and the
IANA domain names.
The CCG is comprised of nine individuals, called the CCG
Representatives. The three operational communities (i.e., the Names
Community, the Numbers Community, and the Protocol Parameters
Community) each appoint three CCG Representatives. Each operational
community has the right to change any of its CCG Representatives upon
written notice to the other operational communities and the IETF
Trust. An operational community may remove or replace its CCG
Representatives at any time and at its sole discretion. The means
and procedures by which an operational community chooses to select,
appoint, and remove its own CCG Representatives are determined solely
by that operational community.
Each operational community appoints one of its CCG Representatives as
a co-chair of the CCG, and that co-chair is empowered to speak on
behalf of its operational community regarding the IANA Intellectual
Property. An operational community has the right to change its CCG
co-chair upon written notice to the other operational communities and
the IETF Trust. An operational community may remove or replace its
CCG co-chair at any time and at its sole discretion.
This document outlines the procedures for the IETF to select,
appoint, and remove the three CCG Representatives for the Protocol
Parameter Community. In addition, this document outlines the
procedures for the selection of the co-chair among those CCG
Representatives.
2. Desirable Qualifications for CCG Representatives
Candidates for the CCG Representative position for the Protocol
Parameters Community should have a demonstrable involvement in the
IETF and a solid understanding of the various ways that the IETF
makes use of protocol parameter registries. Candidates should be
familiar with the ways that the IETF community depends upon the IANA
trademarks and the IANA domain names.
Candidates are expected to be able to call on others in the IETF
community, as required, to ensure that the IETF Trust receives the
highest quality advice available.
Candidates are expected to possess clearly demonstrated technical
competence relating to the management of IANA protocol parameter
registries. Candidates are also expected to be able to understand
the ways that IANA registries are used by the Names Community and the
Numbers Community.
3. CCG Representative Selection Procedures
The three CCG Representatives for the Protocol Parameters Community
serve at the pleasure of the IAB.
3.1. Duration of Appointment
Each of the CCG Representatives is expected to serve for at least a
year, and appointments ought to be staggered to avoid simultaneous
replacement of all of the CCG Representatives at the same time. Each
year the IAB will seek input from the IETF community to determine
whether a personnel change is appropriate.
3.2. Nominations and Eligibility
When the IAB decides to appoint a new person as a CCG Representative,
the IAB will make a public call for nominations on the
ietf-announce@ietf.org mailing list. The public call will specify
the manner by which nominations will be accepted and the means by
which the list of nominees will be published for IETF community
feedback. Self-nominations are permitted.
Each nomination must include the name and contact information for
each candidate. The details about the candidate's background and
qualifications for the position should be provided with the
nomination. Trustees of the IETF Trust are not eligible for
nomination. All other IETF participants, including working group
chairs, IETF NomCom members, IAB members, and IESG members are
eligible for nomination.
IAB members who accept a nomination shall recuse themselves from
selection discussions.
3.3. Selection
The IAB will publish the list of people that have accepted their
nomination or have nominated themselves. Feedback from the IETF
community will be considered by the IAB in making a selection. The
IAB will keep any received feedback confidential.
The IAB will consider potential conflicts with a CCG Representative
position and any other positions held by the nominated candidates.
After considering the IETF community feedback, potential conflicts,
and any other appropriate information that is available, the IAB
shall vote to select the best qualified CCG Representative.
4. CCG Representative Removal Procedures
If there are concerns with the performance of an IAB-appointed CCG
Representative, the IETF community can request that the IAB consider
removal. Such a request must be sent by email to iab-chair@iab.org.
The request must include a statement of justification for the removal
of the CCG Representative, including all relevant and appropriate
supporting documentation.
The IAB shall respond to the request within six weeks. If an IAB
member is serving in any of the CCG Representative positions,
regardless of the operational community that the IAB member
represents, that IAB member shall be recused from any investigation,
discussion, and vote to determine what action to take.
If the CCG Representative is removed, then the open position is to be
filled according to Section 3 of this document.
5. CCG Representative Co-Chair Selection Procedures
Whenever there is a change to the list of people that are serving as
CCG Representatives for the Protocol Parameters Community, the
sitting CCG Representatives shall use a procedure of their own
choosing to select the co-chair. The co-chair selection shall be
confirmed by the IAB, and then the IAB shall announce the co-chair
selection to the IETF community, the IETF Trust, and the CCG
Representatives from the other operational communities.
At any time, for any reason, the list of people that are serving as
CCG Representatives for the Protocol Parameters Community may revisit
the selection of co-chair. If a different selection is made, the new
selection shall be confirmed by the IAB, and then the IAB shall
announce the co-chair selection to the IETF community, the IETF
Trust, and the CCG Representatives from the other operational
communities.
As part of the confirmation process, the IAB shall consider potential
conflicts of interest of the candidate for co-chair.
6. Initial Appointments
Since three CCG Representatives needed to be in place at midnight on
30 September 2016 when the IANA Stewardship Transition took place,
the IAB quickly appointed three individuals that were heavily
involved in the transition. The three individuals agreed to serve
until the appointment procedures could be adopted and employed.
Using the procedures in this document, the IAB will appoint three CCG
Representatives before the second IETF meeting in 2017.
To encourage the staggered replacement, at least one of those
appointed will be replaced before the second IETF meeting in 2018,
that is, one year after the first set of CCG Representatives are
appointed by the process in this document.
7. Reporting by the CCG Representatives to the IAB
CCG Representatives shall deliver reports to the IAB within a
reasonable time frame, providing whenever possible the opportunity to
obtain advice regarding open IANA Intellectual Property issues.
While no specific time periods for reporting are mandated, CCG
Representatives are expected to keep the IAB informed of CCG
activities.
Reports from the CCG Representatives will be made publicly available,
except for comments about individuals. These reports will typically
be part of the minutes of the IAB meeting where they are discussed.
8. IANA Considerations
This document does not require any IANA actions.
9. Security Considerations
This document does not describe any technical protocols and has no
implications for network security.
10. Informative References
[1] IETF Trust, "IANA IPR Community Agreement", 21 September 2016,
<https://trustee.ietf.org/documents/
Community-Agreement-09-21-2016clean.pdf>.
IAB Members at the Time of Approval
The IAB members at the time this memo was approved were (in
alphabetical order):
Jari Arkko
Ralph Droms
Ted Hardie
Joe Hildebrand
Russ Housley
Lee Howard
Erik Nordmark
Robert Sparks
Andrew Sullivan
Dave Thaler
Martin Thomson
Brian Trammell
Suzanne Woolf
Acknowledgements
Many thanks to Ted Hardie, Alissa Cooper, Brian Carpenter, Andrew
Sullivan, Dave Crocker, John Klensin, Dave Thaler, and Martin Thomson
for the valuable review and comments.
Author's Address
Russ Housley
918 Spring Knoll Drive
Herndon, VA 20170
USA
Email: housley@vigilsec.com
AI ELI5
On this page
§1Why the CCG Exists
The IANA IPR Community Agreement was one of the documents that formed part of the IANA Stewardship Transition. It calls for a Community Coordination Group (CCG) to give guidance and advice to the IETF Trust about the IANA Intellectual Property, meaning the IANA trademarks and the IANA domain names.
The CCG has nine individuals, called CCG Representatives. The three operational communities (Names, Numbers and Protocol Parameters) each appoint three. Each community decides for itself how to select, appoint and remove its own representatives. This RFC covers only the IETF side, the Protocol Parameters Community.
Three groups each send three people to one committee. This RFC says how one of the groups, the IETF, chooses its three.
§2Desirable Qualifications
Candidates should have a demonstrable involvement in the IETF and a solid understanding of how the IETF uses protocol parameter registries. They should know how the IETF community depends on the IANA trademarks and domain names.
Candidates are also expected to show technical competence in managing IANA protocol parameter registries, to understand how the Names Community and the Numbers Community use IANA registries, and to be able to call on others in the IETF community to get the best advice to the IETF Trust.
The people picked should know the IETF well and understand the lists that IANA keeps, like a good librarian who also knows who to ask for help.
§3Selection Procedures
The three representatives serve at the pleasure of the IAB. Each is expected to serve at least a year, and appointments ought to be staggered so that all three are not replaced at once. Each year the IAB asks the IETF community whether a change is appropriate.
When the IAB decides to appoint someone, it makes a public call for nominations on the ietf-announce@ietf.org mailing list. Self-nominations are permitted. Trustees of the IETF Trust are not eligible, but working group chairs, NomCom members, IAB members and IESG members are. IAB members who accept a nomination recuse themselves from the selection discussions.
The IAB publishes the list of people who accepted, considers community feedback (which it keeps confidential) and potential conflicts with other positions, and then votes to select the best qualified candidate.
The IAB asks everyone for names, shows the list, listens to opinions, then votes. You can suggest yourself, but anyone on the IAB who is a candidate has to leave the room while the others talk.
§4Removal, Co-Chair and Reporting
If the community has concerns about an IAB-appointed representative, it can ask the IAB to consider removal by emailing iab-chair@iab.org with a justification and supporting documentation. The IAB must respond within six weeks, and any IAB member serving as a CCG Representative is recused from the investigation, discussion and vote. A removed representative's seat is filled by the normal selection process.
Whenever the list of representatives changes, the sitting representatives choose a co-chair by a procedure of their own. The IAB confirms the choice, considers conflicts of interest, and announces it to the IETF community, the IETF Trust and the other communities' representatives. They may revisit the choice at any time.
Representatives must report to the IAB within a reasonable time and keep it informed, with no fixed schedule. Reports are public except for comments about individuals, and typically appear in the IAB meeting minutes.
If someone is not doing a good job, people can ask the IAB to replace them, and the IAB must answer within six weeks. The three picked people choose a leader, and they keep the IAB updated.
§5Initial Appointments
Three representatives had to be in place at midnight on 30 September 2016, when the IANA Stewardship Transition took place. The IAB quickly appointed three individuals who were heavily involved in the transition, and they agreed to serve until these procedures could be adopted.
Using the procedures in this document, the IAB will appoint three representatives before the second IETF meeting in 2017. To encourage staggering, at least one of them will be replaced before the second IETF meeting in 2018.
At the start, the IAB quickly chose three helpers so the committee was not empty. Later they ran the proper process and promised to swap at least one helper after a year.